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SECURE CASE MANAGEMENT

Take Command of Your
Criminal Intelligence Program

A dedicated environment for 28 CFR Part 23-compliant intelligence management. Enforce reasonable suspicion standards and protect sensitive sources through structural separation from your RMS.

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OPERATIONAL RISK

Improper Intelligence Collection Creates
Significant Exposure

Civil liability exposure from improper subject files

Over-collection of personal data without predicate

Preliminary intelligence contaminating official case files

Lack of explicit reasonable suspicion documentation

Sensitive sources exposed in public records systems

Non-compliant intelligence retention and purge failures

BUILT-IN COMPLIANCE

Mandatory Reasonable Suspicion Gating

The system requires users to explicitly determine whether reasonable suspicion exists before any intelligence data is indexed or searchable.

Suspicion NOT Established

  • Subject indexing is strictly disabled
  • Retention is restricted to temporary status
  • Review dates are mandatory
  • Prevents improper data collection

Suspicion Established

  • Criminal predicate documentation required
  • Subject indexing is fully enabled
  • Supervisor notification is triggered
  • Record promotes to permanent status

DATA INTEGRITY

Structured Source & Validation Controls

The platform captures and separates layered validation data to create defensible intelligence records and enhance analytical clarity.

Information Source: Origin tracking

Source Reliability: Trust scoring

Content Validity: Verification status

Corroboration: Support level

Purpose-Driven Intelligence Collection

Every intelligence record requires a defined purpose of collection, ensuring intelligence is tied to legitimate criminal activity and records withstand legal scrutiny.

THE SOLUTION

Independent Infrastructure — Separation from RMS

Case Closed operates independently from standard Records Management Systems to ensure active intelligence does not contaminate official case files or become exposed in public records.

Protects active intelligence from public disclosure

Prevents preliminary data from contaminating case files

Maintains absolute protection for sensitive sources

Integrates operationally while maintaining structural distance

Intelligence Classification

Unclassified
Sensitive L.E.I.
Confidential
Restricted

Classification automatically determines role-based access, dissemination eligibility, and audit logging levels.

28 CFR PART 23 COMPLIANCE

Download the Comprehensive Guide to 28 CFR Part 23 Whitepaper

A comprehensive compliance guide for Law Enforcement IT and Grant Administrators. Learn how to bridge the gap between written policy and operational reality under federal regulations.

✓ 5 Core Operating Requirements Explained
✓ Real-world Agency Scenarios & Audit Gaps
✓ Pre-Audit Checklist for Law Enforcement

Get Instant Access

Please enter your details to receive the PDF.



    RETENTION ENFORCEMENT

    Automated Purge & Review

    Retention is system-driven, not policy-based, ensuring absolute compliance with 28 CFR Part 23 purge requirements.

    • Mandatory review dates for preliminary intel
    • Automated purge and review alerts
    • Permanent vs. Temporary retention logic
    • Supervisor oversight triggers for all actions

    SAFE SHARING

    Controlled Intelligence Bulletins

    Enable safe operational sharing through summaries that protect raw records and sensitive sources.

    • Restrict recipients by role or unit
    • Comprehensive logs of all dissemination
    • Support for bulletin expiration and archival
    • Replaces insecure, informal email sharing

    DESIGNED FOR ANALYSTS

    Professional Tools for Intelligence Units

    Immutable Audit Logging

    Designed to withstand CJIS audits and court scrutiny by recording all access, print, and purge events.

    Analytical Narrative

    Support for deep investigative documentation beyond standard data fields.

    Linkable Subjects

    Authorized indexing and relationship tracking between subjects once predicate is established.

    Threat Assessment

    Structured documentation for organizational threat assessments and criminal patterns.

    Records: Creation & Modification
    Access: User Event Logs
    Actions: Print & Dissemination
    Retention: Purge & Archival

    IDEAL FOR SPECIALIZED UNITS

    Intelligence Units Narcotics Divisions Gang Units Real-Time Crime Centers (RTCC) Fusion Centers Multi-Agency Task Forces

    MOST SYSTEMS CLAIM COMPLIANCE. WE ENFORCE IT.

    Ready to Secure Your
    Criminal Intelligence Program?

    Reduce the risk of non-compliant intelligence collection. Transition to a structured, legally defensible platform built for 28 CFR Part 23.

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    Have Questions?

    Frequently Asked Questions

    What is Case Closed Software?

    Case Closed Software is a secure and compliant case management platform designed to streamline investigations and agency workflows.

    Is the system cloud-based?

    Yes, it’s fully cloud-based with end-to-end encryption and strict compliance with global security standards.

    Can I customize the platform?

    Absolutely! Our software can be tailored to meet the unique requirements of your agency or organization.

    Do you offer customer support?

    Yes, we provide 24/7 dedicated support to ensure smooth operation and quick resolution of any issues.

    Trusted & Verified

    Certifications & Compliance

    GDPR Compliance

    GDPR Compliance

    FedRAMP Authorization

    FedRAMP Authorization

    AES-256 Encryption

    AES-256 Encryption

    ISO Certification

    ISO Certification

    CJIS Compliance

    CJIS Compliance

    TX-RAMP Certified

    TX-RAMP Certified